Agenda and minutes

The Assistant Chief Fire Officer advised that in the minutes of the previous meeting, regarding the User Satisfaction KPI 3.2, he committed to bring details of how the survey was conducted to a future meeting and those details would be covered within the respective KPI in the meeting.

This was agreed by the Chair.

RESOLVED: - That the Minutes of the last meeting held on 29 June 2022 be confirmed as a correct record and signed by the Chair.

Apologies were received from County Councillor Ash Sutcliffe.

Members are asked to consider any pecuniary/non-pecuniary interests they may have to disclose to the meeting in relation to matters under consideration on the agenda.

None received.

The Chair made the following opening remarks:

“Following the sad passing of Her Late Majesty Queen Elizabeth II, it has been agreed by the Authority Chairman and the Clerk to the Authority that this Performance Committee meeting will take place in order to comply with statutory requirements, as the summons and agenda for the meeting had already been issued at the time of the announcement of her death by Buckingham Palace.

The Authority expresses its sincere condolences to King Charles III and other Royal Family members at this time of national mourning.

I would now like to hold a minute’s silence in respect of Her Late Majesty Queen Elizabeth II”.

At its meeting held 7 February 2022, the Planning Committee approved the introduction, amendment, and removal of some KPIs in order to provide better information, in a more understandable way, and to enable measurement against more specific goals (resolution 30/20-21 refers). It was also agreed that the format the KPI suite be ordered to better reflect the content of the refreshed Community Risk Management Plan (CRMP) 2022-27 alongside the Service’s STRIVE values.

The Assistant Chief Fire Officer presented a comprehensive report to the Performance Committee. This was the 1st quarterly report for 2022/23 as detailed in the Community Risk Management Plan 2022-2027.

This quarter, 3 Performance Indicators (KPIs) were shown in negative exception. These were 1.2.1 Staff Absence Wholetime (WT), 1.2.3 Staff Absence Greenbook, and 3.3.2 Fire Engine Availability On-Call Shift Systems.

Members examined each indicator in turn as follows:

KPI 1 – Valuing our people so that they can focus on making Lancashire safer

1.1           Overall Staff Engagement

Members received an update on how staff were engaged during the period.

From April to June 2022, staff engagement centred on informing and involving people in relation to the day crewing plus (DCP) duty system and wider emergency cover review (ECR). Two question and answer events were held for DCP staff with senior managers. Three staff working groups helped to shape proposals for a new flexible duty system, research off-road appliances to form part of a proposed trial and consider crewing arrangements for the urban search and rescue team, all of which form part of the ECR consultation.

Twenty-eight station visits were carried out by principal officers and area managers during the period along with 19 wellbeing interactions. In addition, four workshops were held in partnership with the Firefighters Charity covering stress, sleep, and relaxation during Mental Health Awareness Week with one workshop on nutrition.

All staff were also invited to an event, in person and online, involving a quiz during Loneliness Week. The winner of a staff competition to come with ideas to save energy was announced, which was an initiative to repair uniforms, where possible, rather than ordering new items.

1.2.1   Staff Absence Wholetime

This indicator measured the cumulative number of shifts (days) lost due to sickness for all wholetime staff divided by the total average strength.

Annual Standard: Not more than 5 shifts lost.

Annual Shifts Lost ÷  ...  view the full minutes text for item 13/22

The next scheduled meeting of the Committee has been agreed for 10:00 hours on 14 December 2022 in the Main Conference Room, at Lancashire Fire & Rescue Service Headquarters, Fulwood.

Further meetings are:          scheduled for 15 March 2023 and 28 June 2023

                                                proposed for 13 September 2023

The next meeting of the Committee would be held on Wednesday, 14 December at 10:00 hours in the Main Conference Room at Lancashire Fire and Rescue Service Headquarters, Fulwood.

Further meeting dates were noted for 15 March 2023 and 28 June 2023 and agreed for 13 September.