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Agenda and minutes

Agenda and minutes

Venue: Main Conference Room, Service Headquarters, Fulwood

Contact: Diane Brooks,  Principal Member Services Officer

Items
No. Item

6/19

Apologies For Absence

Minutes:

Apologies were received from County Councillor Britcliffe and the Chairman County Councillor Holgate. The Vice-Chairman therefore took the chair.

7/19

Disclosure of Pecuniary and Non-Pecuniary Interests

Members are asked to consider any pecuniary/non-pecuniary interests they may have to disclose to the meeting in relation to matters under consideration on the agenda.

Minutes:

None received.

8/19

Minutes of Previous Meeting pdf icon PDF 129 KB

Minutes:

RESOLVED: - That the Minutes of the last meeting held on the 27 June 2019 be confirmed as a correct record and signed by the Chairman.

9/19

Performance Management Information pdf icon PDF 2 MB

Minutes:

The Head of Human Resources attended the meeting to present Members with an overview of the approach the Service took to managing absence which included current rates of absence and their causes together with the initiatives in place to support staff wellbeing.

 

In response to questions raised by County Councillor O’Toole, the Head of Human Resources confirmed that staff requiring advice and guidance on various matters could contact the Employee Assistance Scheme which was a 24 hour; 365 day telephone service that would signpost the individual as appropriate.  If there was a complex mental health concern the individual would be put through to counselling services and a counsellor would arrange a one-to-one session.  The Service also provided Trauma Risk Management (TRiM) for those who had potentially experienced a traumatic incident in the course of their duties.  This was a one-to-one trauma risk assessment to support the individual to receive additional help and support.

 

In response to questions raised by CC Hennessy, the Head of Human Resources confirmed that for support staff and staff who worked day duty there was flexible working; the Day Crewing shift system had just moved to a flexible system; the Day Crewing Plus system was a flexible self-rostering system with the 2-2-4 system the most rigid however, consultation regarding this with staff and the Fire Brigade Union was planned.  In addition, the Service had a policy where a request could be made to change existing working arrangements.  The Head of Human Resources agreed to ask the Occupational Health Unit to undertake a risk assessment to determine whether to offer staff an inoculation against the flu virus ie: for those who carried out home fire safety checks with vulnerable people.  This would then be reported back to a future meeting.

 

This was the 1st quarterly report for 2019/20 as detailed in the Risk Management Plan 2017-2022.

 

The Deputy Chief Fire Officer advised that the Measuring Progress report had been refreshed (as presented to Members at the last Strategy Group).  He confirmed that the Key Performance Indicators (KPIs) had not changed but the information provided greater insight in relation to a number of KPIs ie: home fire safety checks and prevention work such as road safety.  Page 22 of the agenda pack identified priorities and how the respective KPI fit within the overall performance framework.  Where possible for each KPI an XmR chart was now employed and performance was set within upper and lower limits that were based on the previous 3 years activity.  Therefore if the performance was within tolerance it was deemed to be within standard. 

 

The report included new graphics with spark lines and colour coding on pages 24 and 25 to provide a quick summary of the direction of travel for each KPI and whether it was within accepted limits or was in a positive or negative exception. The report showed there were 2 negative Key Performance Indicator Exception Reports.  Unlike previous reports that started with indicators in exception, the  ...  view the full minutes text for item 9/19

10/19

Date of Next Meeting

The next scheduled meeting of the Committee has been agreed for 10:00 hours on 28 November 2019 in the Main Conference Room, at Lancashire Fire & Rescue Service Headquarters, Fulwood.

 

Further meetings are:           scheduled for 18 March 2020 and 24 June 2020

                                                proposed for 16 September 2020

Minutes:

The next meeting of the Committee would be held on Thursday, 28 November 2019 at 1000 hours in the Main Conference Room at Lancashire Fire and Rescue Service Headquarters, Fulwood.

 

Further meeting dates were noted for 18 March 2020 and 24 June 2020 and agreed for 16 September 2020.